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Clackmannanshire Council Online

Child Care Privacy Notice

Child Care Privacy Notice

This page explains why we hold information about you and who is responsible for the information.

Data Controller

Your personal information will be processed by Clackmannanshire Council, Kilncraigs, Greenside Street, Alloa FK10 1EB. Our data protection statement is available to refer to.

You can contact the Council on 01259 450000 or email:

Why does the Council collect information? 

Child Care has a duty to collect information about you to make sure that you are kept safe and your needs are supported.  The information is used to decide what advice, guidance or assistance we can provide for you.  

We are responsible for protecting your information and we take this very seriously.  Here are some examples of what kind of information we can collect about you.

  • Your name and date of birth
  • Other things about you such as gender, ethnicity and any disability
  • Information about assessments /plans 
  • Where you are staying and who with (family, foster care or other placement) and also for how long
  • Health and education
  • How well you are doing and what difference did it make
  • Any other important things that have happened in your life
  • Everyone’s views (yours, family, school, anyone else involved)

Legal basis for collecting the information about you

  • The Children (Scotland) Act 1995
  • The Children and Young People (Scotland) Act 2014

Information sharing

Who can we share your information with?
  • Other Council services, for example Education, Housing
  • Health
  • Police
  • Reporter to the Children's Panel
  • Court
  • Voluntary organisations
Who can give us information about you?
  • You can
  • Other Council services for example Education, Housing
  • Health
  • Police
  • Reporter to the Children's Panel
  • Court
  • Voluntary organisations
Where is the information held?

The Council will not put any of your information outside the United Kingdom or the European Economic Area (EEA) unless there is a really good reason to do this. 

The Council will only do this if it is clear the information will be kept safe and we would always inform you first.     


The Council has a list of how long information is kept for known as a Retention Schedule. If you want to see more information on this you can ask the Data Protection Officer or speak to your social worker.   

Automated decision making

The Council will only make decisions about you which involve relevant and appropriate people, including yourself.  

Your rights
  • You can ask to see your information; 
  • You can ask for information to be changed or deleted if you think it is wrong.  

If you wish to exercise any of the above rights, please contact the Data Protection Officer on 01259 450000 or email:

Right to complain

If you are unhappy with the way the Council has processed your personal data you have the right to complain. Any complaints regarding your data should be addressed to the Data Protection Officer.

If the matter is not resolved, you can contact the Information Commissioner's Office.