Updated 18 May 2021
Processes and procedures have been developed to ensure the safety of staff and customers carrying out our on-site verification duties in relation to Building Warrants and Completion Certificates.
The Construction, Compliance and Notification Plan (CCNP) issued with your Building Warrant identifies when you need to inform us of key construction stages.
It is vital that you continue to notify us in line with the CCNP to allow us to discuss with you the best way for us to carry out the verification of your project.
In line with Government Guidance we will initially aim to carry out inspections using alternative evidence such as photographs, with physical inspections only being undertaken in those cases where we deem it necessary. However, it must be stressed that the use of alternative evidence is entirely at our discretion and will only be accepted by prior discussion and agreement with Building Standards.
You must still provide 3 working days notice of any required inspection to allow us to determine the most appropriate method for satisfying the requirements of the CCNP. Failure to do so may result in disruptive surveys and cause delays in issuing Completion Certificates.
Do not submit alternative evidence that has not had prior agreement as there is a possibility that it will not be accepted.
You should notify us by emailing firstname.lastname@example.org providing the Building Warrant reference number, the Key Stage inspection required and your contact details, including a name and phone number.
You must also confirm the measures in place in relation to Covid-19 to allow for an inspection to take place safely, if required.
In all cases, paperwork and certification should be submitted electronically via the e-buildingstandards portal.
Email submissions to email@example.com will be only accepted for small scale domestic projects who may not have access to an e-building standards online account.
When submitting certification, please ensure the Completion Certificate submission is uploaded as a separate document (pdf) from the other information. The EPC, electrical certificate etc should be sent as a separate pdf.
If the Completion Certificate is not submitted separately we will be unable to accept the certificate.
If at any time during an inspection, our staff do not feel safe or satisfied that adequate measures are in place and being followed, then they will politely cancel the inspection and ask that it be rearranged.
Following government advice, we have undertaken risk assessments and implemented safe working practises to ensure the health and safety of our staff and customers during site inspections.
Customers also have a responsibility to ensure safe working practices are in place to allow us to carry out our site inspections. Please be aware that we will always ask to rearrange inspections should any perceived Covid risk be present.
The use of alternative evidence must be prior agreed with Building Standards. We retain the right to refuse any photographic evidence if we feel that the submission is not suitable for verification purposes.
The duty to provide satisfactory alternative evidence remains solely with the applicant/responsible person.
Please refer to ‘Notifying Building Standards for CCNP inspections’ section above.
Kilncraigs, Greenside Street, Alloa, FK10 1EB
Tel: 01259 450000