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Clackmannanshire Council Online

Births, Marriages and Deaths

Births, Marriages and Deaths

We are open for remote death and still-birth registrations and face-to-face birth registrations strictly by appointment only Monday to Friday 9am–4.30 pm.

Births

Birth registrations appointments can now be made for babies born up to 31 May 2020.

Appointments will be made on a staggered basis, depending on the date of birth of your child. 

Birth registration appointments for babies born from 1 – 30 June will commence from 10 August. Details of birth registration appointments for babies born 1 July onwards will be updated soon.

Please contact the registrar to make an appointment by email at registration@clacks.gov.uk or phone 01259 723850. 

We will register births in person, by appointment only, with strict physical distancing measures in operation. Please arrive exactly at your appointment time.  There will be no waiting area available. 

When you attend your appointment, please bring:

  • the envelope or card from the hospital showing the date and time of your baby’s birth
  • your birth certificate(s), if available
  • your marriage/civil partnership certificate, if applicable

After the registration we will issue:

  • an abbreviated birth certificate, which is free of charge
  • form EC58 to register your child with a doctor
  • A full birth certificate can be purchased for a statutory fee of £10.00. We will only accept payment by card.

Please let us know as soon as possible if you are unable to attend your appointment.

Child Benefit

Parents of a newborn child who have not registered their child’s birth because of coronavirus will still be able to make a claim to receive Child Benefit.

If this is your first child, complete the Child Benefit Claim form CH2 and send it to the Child Benefit Office. Add a note with your claim if you have not registered the birth because of COVID-19.

If you already claim Child Benefit, you can complete the form or add your baby’s details over the phone on 0300 200 3100.  You will need your National Insurance number or Child Benefit number.

For further information about Child Benefit please see the GOV.UK website.

Deaths

Our process for the registration of deaths has changed from 26 March 2020.  We are now able to register deaths without a face to face appointment at the Speirs Centre.

Notification

If you need to register a death please email the Registration Office at registration@clacks.gov.uk.

In your email please provide the registrar with

  • the deceased's full name
  • date and place of birth
  • spouse's full name and maiden surname (if applicable)
  • date of marriage or civil partnership (if applicable)

The Registrar will then make an appointment to phone you back to start the registration process.

The Registration Office can also be contacted by phone on 01259 723850.

Death registrations can only begin when the Medical Certificate of Cause of Death (Form 11) has been emailed to the Registrar by the certifying doctor.

Appointment phone call

During the appointment phone call the registrar will prepare the register page, taking the details over the phone. You will then be sent a copy of the register page electronically to check it for accuracy.  If you are able to do so, please print, sign and scan the page, then send it by email back to the registrar. If you do not have printing facilities then you can email the registrar your confirmation of accuracy.

It may take more than one phone call to complete the registration.

Tell Us Once service

If you would like to use the Tell Us Once service we can give you the phone number and email address for you to contact the DWP. Follow the link for details.

Death Certificates

Once this process is complete the registrar will email the certificate of registration of death (Form 14) to the undertaker that you are using. The Registrar will post to you the abbreviated death certificate and any full copies of the certificate you have requested.

Full certificates cost £10.00 each. We can take a card payment over the phone.

Funeral Services

The Scottish Government has guidance explaining what restrictions are currently in place for funeral services.

Still-births

Registrars are now able to carry out still-birth registrations remotely without a face to face appointment.

If you need to register a still-birth please email the Registrar at registration@clacks.gov.uk or phone 01259 723850.

The hospital doctor or midwife will email the Medical Certificate of Cause of Still-birth (Form 6) to the Registrar.

It may take more than one phone call to complete the registration.

Marriages and Civil Partnerships

In line with Phase 3 of the Scottish Government’s route map, further relaxations of the lockdown rules on marriage and civil partnership ceremonies began on 15 July.

  • The maximum number of people allowed to attend a marriage or civil partnership will be 20, with physical distancing in place and where venues are able to allow that number to attend safely
  • This figure sets marriage and civil partnership on a different footing from wider gatherings (where household and number restrictions remain); the maximum attendance of 20 people does not include any limitation on numbers of households, but does include the registrar or celebrant, any interpreter and so on.
  • The maximum figure encompasses all those at the ceremony, including children, carers supporting any attendee, photographers, musicians or any other person employed by the couple, and so on.
  • This figure also applies to both outdoor and indoor ceremonies (where venue capacity allows the ceremony to take place safely).

There will be a further review of numbers at the end of July.  Any further changes to numbers will depend on health protection advice.

To keep everyone safe and to comply with Scottish Government Guidance the ceremony room at the Speirs Centre cannot accommodate more than a total of 10 people.

Completed marriage and civil partnership notice forms should be posted to the registration office, along with copies of the supporting documents.

We will need to see the original documents before your ceremony.

If you have had to postpone your marriage or civil partnership because of the coronavirus pandemic and you have already submitted your notice forms, you will not have to submit new notice forms if your ceremony is to take place before the end of this year.

If your ceremony will not take place until after 31 December 2020, you should submit new notice forms.  We will transfer all of the fees paid to the new date.

Refunds will be given where a ceremony has been cancelled due to the coronavirus pandemic.

For further information please see the National Records for Scotland and Home Office pages.

Genealogy

ScotlandsPeople Family History has been suspended until further notice.

Citizenship Ceremonies

All forthcoming ceremonies have been suspended until further notice.

Certificates

Scottish Certificates, our online service for ordering certificates, has been temporarily suspended from 21 April 2020. 

Please only contact us on certificates@clacks.gov.uk if you consider that you have an urgent requirement for a certificate that cannot wait.

There is no guarantee that requests can be dealt with.