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Clackmannanshire Council Online

Births, Marriages and Deaths

Births, Marriages and Deaths

We are open for remote death and still-birth registrations and face-to-face birth registrations strictly by appointment only Monday to Friday 9am–4.30 pm.

Births

Appointments can now be made for all birth registrations regardless of the date your baby was born.

Please contact the registrar to make an appointment by email at registration@clacks.gov.uk or phone 01259 723850. Please include a daytime phone number.

We will register births in person, by appointment only, with strict physical distancing measures in operation. Please arrive exactly at your appointment time. There will be no waiting area available. 

When you attend your appointment, please bring:

  • the envelope or card from the hospital showing the date and time of your baby’s birth
  • your birth certificate(s), if available
  • your marriage/civil partnership certificate, if applicable

After the registration we will issue:

  • an abbreviated birth certificate, which is free of charge
  • form EC58 to register your child with a doctor
  • A full birth certificate can be purchased for a statutory fee of £10.00. We will only accept payment by card.

Please let us know as soon as possible if you are unable to attend your appointment.

Child Benefit

Parents of a newborn child who have not registered their child’s birth because of coronavirus will still be able to make a claim to receive Child Benefit.

If this is your first child, complete the Child Benefit Claim form CH2 and send it to the Child Benefit Office. Add a note with your claim if you have not registered the birth because of COVID-19.

If you already claim Child Benefit, you can complete the form or add your baby’s details over the phone on 0300 200 3100.  You will need your National Insurance number or Child Benefit number.

For further information about Child Benefit please see the GOV.UK website.

Deaths

Our process for the registration of deaths has changed from March 2020.  We are now able to register deaths without a face to face appointment at the Speirs Centre.

Notification

If you need to register a death please phone the Registration Office on 01259 723850 or email registration@clacks.gov.uk.

In your email please provide the registrar with

  • the deceased's full name
  • date and place of birth
  • spouse's full name and maiden surname (if applicable)
  • date of marriage or civil partnership (if applicable)
  • your daytime phone number

The Registrar will then make an appointment to phone you back to start the registration process.

Death registrations can only begin when the Medical Certificate of Cause of Death (Form 11) has been emailed to the Registrar by the certifying doctor.

Appointment phone call

During the appointment phone call the registrar will prepare the register page, taking the details over the phone. You will then be sent a copy of the register page electronically to check it for accuracy.  If you are able to do so, please print, sign and scan the page, then send it by email back to the registrar. If you do not have printing facilities then you can email the registrar your confirmation of accuracy.

It may take more than one phone call to complete the registration.

Tell Us Once service

If you would like to use the Tell Us Once service we can give you the phone number and email address for you to contact the DWP. Follow the link for details.

Death Certificates

Once this process is complete the registrar will email the certificate of registration of death (Form 14) to the undertaker that you are using. The Registrar will post to you the abbreviated death certificate and any full copies of the certificate you have requested.

Full certificates cost £10.00 each. We can take a card payment over the phone.

Funeral Services

The Scottish Government has guidance explaining what restrictions are currently in place for funeral services.

Still-births

Registrars are now able to carry out still-birth registrations remotely without a face to face appointment.

If you need to register a still-birth please email the Registrar at registration@clacks.gov.uk or phone 01259 723850.

The hospital doctor or midwife will email the Medical Certificate of Cause of Still-birth (Form 6) to the Registrar.

It may take more than one phone call to complete the registration.

Marriages and Civil Partnerships

Indoor and outdoor marriages and civil partnerships can continue in public spaces, such as registration offices and wedding venues, with the maximum attendance of 20 people, subject to physical distancing (including children of any age, photographers, musicians etc but not the registrar or celebrant and any necessary interpreter).

To keep everyone safe and to comply with Scottish Government Guidance the ceremony room at the Speirs Centre cannot accommodate more than a total of 6 people.

Indoor marriages and civil partnerships in private dwellings are now restricted.

Marriage ceremonies and civil partnership registrations may take place outdoors at a private dwelling, with up to 20 people attending, subject to physical distancing.

Ceremonies should only take place indoors at private dwellings where it is not possible for them to take place outdoors or in a public place, because, for example, a party to the marriage or civil partnership is seriously ill or disability prevents such a party from attending a ceremony at a public venue.  The number of attendees should be kept to the absolute minimum - usually 5.

Face coverings at marriage ceremonies and civil partnership registration

From 16 October couples are exempt from the requirement to wear a face covering during a marriage or civil partnership ceremony, provided that there is a distance of at least two metres maintained between the parties and any other person.

The size and layout of a venue may also determine the need for face coverings to be worn at certain points in the ceremony – for example, gathering beforehand, walking down an aisle where a two metre distance cannot be observed, or at the signing of the schedule.  Registrars will continue to work with couples to ensure the ceremony is able to be conducted safely.

Guests are required to wear a face covering during the ceremony, unless exempt under existing regulations. View government guidance on face coverings.

Marriage and Civil Partnership Notice Forms

Completed marriage and civil partnership notice forms should be posted to the registration office, along with copies of the supporting documents.

We will need to see the original documents before your ceremony.

If you have had to postpone your marriage or civil partnership because of the coronavirus pandemic and you have already submitted your notice forms, you will not have to submit new notice forms if your ceremony is to take place before the end of this year.

If your ceremony will not take place until after 31 December 2020, you should submit new notice forms. We will transfer all of the fees paid to the new date.

Refunds will be given where a ceremony has been cancelled due to the coronavirus pandemic.

Travel restrictions

The UK Government has issued guidance for people in England travelling to Scotland to marry. As of midnight on 5 November and up to 2 December during the period of national restrictions for travel in England, all couples, witnesses and guests travelling from England for the purposes of a Scottish ceremony should view the government advice on travel.

For further information please see the National Records for Scotland and Home Office pages.

Genealogy

ScotlandsPeople Family History has been suspended until further notice.

Citizenship Ceremonies

If you have received your letter from the Home Office stating that your Citizenship Ceremony can proceed, please contact the Registration Office to arrange an appointment for your ceremony at 01259 723805 or email registration@clacks.gov.uk.  Please leave a daytime phone number. 

A maximum number of 6 people will be able to attend your ceremony.

Certificates

Our Scottish Certificates service provides replacement Birth, Death, Marriage and Civil Partnership certificates for events registered in Scotland. You can order replacement certificates online at www.scottishcertificates.org.uk.  

For other enquiries regarding certificates, please phone 01259 723850 or email certificates@clacks.gov.uk. Please include a daytime phone number.